Archbold Village Council approved spending more than $350,000, by approving three bids at its Monday, Oct. 15 meeting.
Lingvai Excavating, Bryan, was the low bidder for the reconstruction of a portion of East Holland Street and alleys on the east side of the 100 and 200 blocks of North Defiance Street.
East Holland Street will be rebuilt from the end of the simulated brick pavement to Vine Street. The pavement in that area is in poor condition.
The alley will be rebuilt from Depot Street to the village parking lot north of the Norfolk Southern tracks.
Lingvai Excavating, Bryan, submitted a bid of $267,962, which was $17,962, or about 7.18%, over the price estimated by the village engineering department.
Miller Brothers Construction, Archbold, submitted a bid of $271,830, which was $3,868 more than the Lingvai bid.
E.R. Zeiler Excavating, Temperance, Mich., submitted a bid of $290,210, but in reviewing the bids, the engineering department found a math error, making the actual bid $293,170, which was $25,208 more than the low bid.
Bob Seaman, village engineer, said the project has a May 24, 2013 completion date.
The contractor can either go ahead and start the underground utility work now, and complete the paving in the spring, or wait to start work in the spring, but risk being delayed by rain.
Ed Leininger, councilman, said Miller Brothers offered to do the work in 45 fewer days, for less than $4,000 more.
He asked if the village ever looked at completion dates to select projects, or if it just went with the lowest price.
Seaman said when the downtown was constructed in 2005, there were incentive payments built into the contract for fast completion.
He also said he would not recommend a winter-spring schedule for a residential area.
The East Holland Street and alley-rebuilding project is not time critical.
“We can fill the trenches with gravel and keep it compacted down,” Seaman said.
Vaughn Bentz, councilman, said not selecting a low bid could impact the ability of the village to get good bids in the future.
“It could scare some people off,” said Dennis Howell, village administrator.
Council also approved the bid of Krueger Construction, Archbold, to perform sidewalk repairs and concrete improvements in the village. The work is commonly referred to as the annual “sidewalk project.”
There were two bidders on the project. The seeding and mulching portions of the contract were removed from the bids, resulting in revised bids.
The revised bid for Krueger Construction was $49,923.50.
Their bid was $4,388 less than the bid submitted by Heer Excavating, Archbold, of $54,311.50.
Council approved a contract with U.S. Utility, Perrysburg, to install video cameras to detect traffic at three intersections in the village.
The cameras will be installed at the intersections of North Defiance and Stryker streets, North Defiance and Holland streets, and Stryker and Franklin streets.
The cameras and computer systems can detect a vehicle that is stopped for a red light and cycle the signals.
The same “video detection system” is currently in operation at the South Defiance Street-Lafayette Street-West Barre Road intersection, and at the East Lutz Road-Clyde’s Way-Co. Rd. 22 intersection.
It will cost $32,670.40.
That’s $670.40 more than the engineering estimate.
The project will be completed by Dec. 31.–David Pugh